Guide to Earning and Burning With American’s Business Extra Program
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I’ve been a (mostly) loyal American Airlines and Oneworld flier for the last several years. While I picked AA by accident (I happened to have a long-haul fight booked on British Airways and decided to do a status challenge), two things in particular have convinced me to keep my loyalty. The first is that American consistently offered cheap cash fares between Washington-Reagan (DCA) and Chicago-O’Hare (ORD), the route that accounted for 80-90% of my flying when I lived in the US. The second is that American actually offers a second method to help frequent traveler earn rewards in addition to its much better known AAdvantage program.
I’m talking about the American Airlines Business Extra program, which lets companies earn rewards for their employees’ travel in addition to any AAdvantage miles the employees earn. This program is free, and the registration process is easy. By signing up, you’ll be able to ‘double dip’ on AA and select Oneworld flights. Today we’ll take a deep dive through the Business Extra program to make sure your business is earning the most possible rewards.
Eligibility & Registration
As the name suggests, this program is intended to help businesses both large and small earn rewards on their corporate travel. Many points enthusiasts would be surprised to learn that they qualify for business credit cards and rewards programs and that you don’t need to file any paperwork to form a sole proprietorship. You become one simply by doing business, which could be freelancing or selling items on sites like Etsy or Ebay.
You can register for a Business Extra account at this link, and while the program doesn’t ask for any verification of your business activity, I would strongly suggest being honest with the information you put on your application. Once you register and receive your account number, you should immediately save it to your AAdvantage profile. This way you’ll automatically earn rewards without having to manually enter the number for each flight you book. You can do this by logging into your AAdvantage account and clicking on the “Reservation Preferences” tab:
The terms & conditions on the Business Extra website also clearly indicate that the following groups are not eligible to register:
- Companies who have a corporate discount agreement with American Airlines, British Airways or Iberia (though they can negotiate limited participation in Business Extra directly with American Airlines)
- Travel agencies, wholesalers, consolidators, or other resellers of travel
Like most loyalty programs, Business Extra offers several different ways to earn points.
When you attach your Business Extra number to your reservation, you’ll earn 1 point per $5 spent on flights operated by American Airlines, British Airways and Iberia. You’ll also earn (at the same rate) for flights operated by select codeshare participants including Finnair, Japan Airlines and Qantas on tickets issued by American Airlines that begin with 001. If your business address is located outside of the US or Canada, you’re earning rate is actually a bit higher, as you’ll earn 2.5 points for every $10 spent.
Approved AACargo customers can also earn Business Extra points on their cargo shipments and can log on to their online accounts for complete details.
In addition to the standard earning rates on flights and cargo, Business Extra has been extremely generous with some of the promotions they’ve offered over the years, including 500 bonus points for taking a quick five-minute survey or 500 points for taking a single qualifying flight. You would normally have to spend $2,500 on airfare to earn that many points, so these promos are a great shortcut if you’re able to take advantage of them.
Business Extra will also routinely offer double points on certain routes. While I wouldn’t necessarily go out of my way to scoop up these points, this can be a great way to increase earnings on travel you already had planned. You have to register individually for these promotions through the website, but Business Extra is currently offering double points on nonstop flights from North America to Europe (through December 31, 2018) and on nonstop flights between Los Angeles (LAX) and Buenos Aires (EZE) through June 30, 2019.
American Express issues a corporate Business Extra card that can be rewarding for companies that are big spenders on American Airlines. You’ll earn up to 6% back on the first $1.5 million of eligible American Airlines fare purchases each year, though the rebate is only 1% during any quarter when your company has a negotiated corporate discount. The rebate is also only 4% if you’re purchasing a large amount of airfare on other airlines. Unless your company is fiercely loyal to American and values cash-back over transferable points, it’s possible to earn an even better return on travel purchases by using a card like the Chase Sapphire Reserve or The Platinum Card® from American Express.
In addition to the flight discount, you’ll earn one Business Extra point per $20 spent on the card. Individual employees on your account can earn a $50 AA flight discount for every $5,000 they spend on the card, up to $1,000 in discounts each year.
The card carries a $55 annual fee, but this could easily be covered by the rewards you’d earn, especially for large companies. The Business Extra site even gives examples of how different types of organizations have redeemed their points:
While it might take you a while to save up enough points for a certain reward, you don’t have forever to act. All Business Extra points expire on December 31st of the year two years after they were earned. So if you sign up today and earn points in November 2018, they will expire December 31, 2020, no matter what account activity you have between now and then. This gives you a great incentive to earn and burn.
Of course, earning is just one part of the equation. Before determining how much Business Extra points are worth, it’s essential to consider the different awards available. The redemption options in the program vary from high quality to very bad value, and depending on how many points you have at your disposal, you might be forced to pick some mid-tier redemptions before your points expire.
Elite Status & Lounge Access
Two of the worst possible redemption values involve Admirals Club access and elite status. An Admirals Club day pass requires 300 Business Extra points, while a full membership costs 3,000. The cash prices of these would be $59 and $650 respectively (assuming you don’t have AA elite status). To earn this many points from actual flying, you’d have to spend either $1,500 or $15,000 on flights. And you could also open the Citi / AAdvantage Executive World Elite Mastercard to get an Admirals Club membership plus Admirals Club access for authorized users, which would likely be a much better value than using your Business Extra points in this fashion.
If elite status is your goal, the program allows you to redeem 3,200 points ($16,000 of flight spending) for AAdvantage Gold status. TPG Editor Nick Ewen values AA Gold status at $970, but that number is based on flying enough to earn it organically. While this might make a nice gift to an employee who wouldn’t ordinarily qualify on his/her own, as a personal redemption, you’re not likely to get much value out of it. Again, if you have points set to expire soon you should redeem them for something instead of letting them go to waste, but you can do better.
Generally speaking, you’ll get significantly more value by using your Business Extra points for free flights and upgrades. While it’s possible to redeem for award travel on both American and certain partner airlines, upgrades are only valid on AA metal.
Perhaps the single best upgrade is coded as “BXP1” — a one-segment upgrade valid within North America, including Hawaii and the Caribbean. This award costs 650 points, or ~$3,250 in airfare spending. If you took advantage of one of the 500-point bonus offers mentioned above, you’d only need to spend $750 on airfare to reach the threshold for an upgrade.
Let’s start with the bad news: this upgrade is not valid on the following fare codes: B, N, O, Q, or S. These are all basic economy or deeply-discounted economy fares, and it’s quite easy to check the fare code of your ticket before booking. Simply click on details and you’ll be able to see the fare code that corresponds to each of the three pricing options given. You might need to search for flexible fares in order to avoid the excluded fare codes.
Fortunately, if you do book an eligible fare class, you can redeem this upgrade on any American-operated flight within the US, including lie-flat business class seat on the carrier’s A321T (transcontinental) between New York-JFK and Los Angeles. These upgrades are confirmable at the time of booking and should be valid on any flight showing “C” upgrade space (Pro tip: you can easily search this inventory on ExpertFlyer).
For the flight shown above, you’d save about $500 by booking an economy ticket and upgrading to business (as opposed to buying the business class ticket outright). However, the value of a lie-flat seat on a transcontinental, late-night flight may be worth even more to many travelers.
These specially-configured A321Ts also feature a first class cabin with 10 reverse herringbone seats in a 1-1 configuration (similar to the seats you’d find on some of American’s long-haul jets). You can also use you your “BXP1” award to upgrade a paid business class ticket to first class on any flight with “A” space, which is almost comically plentiful. These flights often sell for ~$1,500 one-way, meaning you could potentially save hundreds of dollars by buying a cheap business class ticket and upgrading.
You can also redeem Business Extra points for international upgrades, and interestingly enough all international destinations (Asia, Europe, South America, etc.) are priced the same.
You have two options here:
- Upgrading a discounted ticket for 3,100 points (the same B, N, O, Q, and S fare codes are excluded from upgrades)
- Upgrading a full fare ticket (only fare codes J or Y can be upgraded) for 1,200 points.
Again, you’ll need to have C space to upgrade, though bear in mind that it can be much trickier to find on international routes.
Unlike Admirals Club passes (which are mailed to your address), upgrade certificates are now electronic and should be delivered instantly. They are valid for one year from the date of issue, and travel must be completed by then. It’s also worth noting that upgrades are only valid for one segment. If you wanted to fly from Shanghai (PVG) to Washington-Reagan through Los Angeles, you would need to redeem one award to upgrade the long-haul leg from Shanghai and another award to upgrade the domestic leg.
Although Business Extra doesn’t publish a formal award chart for flight redemptions, they do have different pricing categories for many different flights. You can redeem for “PlanAhead” (sAAver) or Anytime awards. Here are a few good options for American-operated flights. All prices are for one-way, PlanAhead tickets in the main cabin:
- Within North America: 2,000 points
- Shuttle flights between Boston (BOS), Washington-Reagan and New York-LaGuardia (LGA): 1,400 points
- North America to Europe, Japan, China, South Korea or South Pacific: 4,400 points
The partner awards are incredibly expensive and include an annoying restriction: all itineraries must feature at least one segment on British Airways or Iberia, even if you’re flying within Africa.
While British Airways does operate a few interesting fifth freedom routes in Africa, this severely restricts the value of these partner awards. And if you’re flying on a longer international trip, having to route through Europe (especially London) could easily add several hundred dollars worth of taxes. Your best bet is to stick to American-operated flights for Business Extra redemptions, especially those within the US and North America.
If you’re a business owner who flies primarily on American Airlines and Oneworld carriers, you absolutely should register your company for Business Extra. Unlike some complex multi-card strategies, this takes virtually no time on your part. Simply save your Business Extra number to your AA account and let the rewards pile up automatically while you fly. Even if you’re only able to accumulate enough points for one or two domestic upgrades, that’s still better than nothing, especially if it’s free.
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